ROUTING SAVINGS ESTIMATOR
What would better routing be worth?
See what less driving could save your business. Adjust the example below to match your fleet.
Your fleet
Tell us how many vehicles you operate and how far each drives.
One driver per vehicle, operating on a typical day.
Average distance driven by one vehicle, including the return to depot.
Days your fleet operates, excluding closures.
Fuel, energy and distance-related maintenance. Exclude fixed costs.
Wages plus employer costs. One driver per vehicle. Assumes saved driving time reduces paid hours.
Optimization scenario
Built for conservative planning. These scenarios explore 2%, 4%, and 10% saving estimates. Your potential savings could be higher; a pilot can assess what is achievable for your operation.
Driver time assumption
While driving, excluding stops. Used to convert distance saved into fewer paid driving hours.
Fuel used by one vehicle over 100 distance units, not per day. Replace the illustrative truck rate with your measured consumption. Imperial uses US gallons.
What costs should I include?
Include spending that changes with distance. Exclude salaries, leases and insurance. Remove fixed costs from ownership or reimbursement rates. Maintenance savings may occur later than fuel savings.
Your potential savings
ILLUSTRATIVE SCENARIO
Assumptions and calculationAdd costs to explore first-year ROI
What would the first-year return look like?
Add the costs of adopting the solution and the operating days over which you expect the benefit to apply. The calculation uses the same distance-reduction assumption above.
Include the pilot, implementation, integration, onboarding, and other incremental setup costs you expect to incur. Count each item once, including any confirmed credits.
Enter the total incremental service, software, hosting, support, or other recurring cost expected in the first 12 months. Include costs incurred before rollout finishes. Do not assume a published OptAlgo price.
A full-benefit-equivalent number of operating days. Reduce this to reflect delayed or partial rollout. It cannot exceed your annual operating days.
Scenario-based, before taxes and without discounting. ROI includes only the benefits and costs entered here. It is not a forecast, a quote, or evidence that the distance reduction is operationally feasible.
Calculations run in your browser. Your calculator entries are shared with OptAlgo only when you choose to include them in a pilot request.
How the estimate works
This is a what-if calculation, not an optimized route or a promise of savings. Staffing, fleet size and revenue are unchanged.
Annual distance is vehicle count multiplied by daily distance per vehicle and operating days. We apply the distance reduction behind your selected scenario, then multiply the distance saved by your avoidable variable cost per kilometre.
The scenario keeps workload and fleet size unchanged. It assumes the selected distance reduction can be achieved without changing the operation's required service or constraints. The calculator does not establish whether that assumption is feasible.
The annual view assumes representative daily volume and a constant cost rate. The optional first-year view uses your effective rollout days and incremental costs. Neither view predicts seasonality, fuel-price changes, staffing reductions, or additional delivery revenue.
A pilot can investigate attainable routing improvements under agreed model assumptions. Operational review and adoption are still needed before modelled improvements become realised savings.
Formulas and assessment periods
K = vehicle count times daily km per vehicle; N = annual operating days; C = vehicle cost/km plus hourly driver cost divided by driving speed; p = chosen reduction percentage; E = effective first-year days; T = one-time + first-year recurring costs.
Annual distance = K × N. Distance saved = K × N × p / 100. Annual savings = K × N × C × p / 100. Scenario distance and cost use (1 − p / 100).
First-year gross benefit = K × E × C × p / 100. Net benefit = gross benefit − T. Simple ROI = 100 × net benefit / T, only when T > 0. Break-even reduction = 100 × T / (K × E × C), only when exposure is positive.
Fuel saved = distance saved × litres per 100 km / 100. Driver hours saved = distance saved / average driving speed. Annual driver savings = annual hours saved times hourly driver cost, assuming one driver per vehicle and fewer paid hours. Annual total savings and ROI include both vehicle and driver savings. If salaries stay fixed, driver time is capacity rather than cash savings. Fuel is already counted in vehicle savings.
No payback period is estimated. Annual totals do not establish monthly cash flows.
Frequently asked questions
Is this an OptAlgo optimization result?
No. It uses your fleet inputs and the assumption behind your selected scenario. It does not run the solver or construct routes.
Which optimization scenario should I choose?
Start with Balanced. Conservative assumes 2% less distance, Balanced 4%, and Aggressive 10%. These are conservative planning scenarios, not measured OptAlgo results or probabilities. Aggressive is the highest scenario shown, not a ceiling on potential savings. Your savings and ROI could be higher if a pilot establishes a larger achievable reduction under the same cost and rollout assumptions.
Does 120 km per day represent a full driver shift?
It is an editable local-delivery example, not an industry standard. At the example speed of 40 km/h, it represents three hours of driving. A shift can also include loading, deliveries, waiting and breaks. Use your fleet's average distance per vehicle, including the return to depot; do not treat all paid hours as driving hours.
How are driver costs included?
We assume one driver per vehicle. Annual hours saved are multiplied by your hourly driver cost, including employer costs, and added to vehicle savings. This assumes less driving means fewer paid hours. If fixed salaries stay unchanged, only the vehicle portion is a cash saving; driver hours remain available for other work.
What changes when I switch units?
Metric uses kilometres, litres and km/h. Imperial uses miles, US gallons and mph. The switch converts your existing inputs and results without changing the scenario. Money remains in dollars, and every savings figure is annual.
Does this include fewer vehicles or drivers?
This estimate keeps the same number of vehicles and drivers. Driver savings assume fewer paid driving hours. A routing pilot can also test whether the same workload is achievable with fewer vehicles or drivers, while respecting delivery windows, vehicle capacity, driver hours and other operating constraints. Any fleet or staffing reduction would need to be validated before counting it as a saving.
Is the headline number ROI?
No. It is gross vehicle and driver cost savings under the selected scenario, assuming fewer paid driving hours. Add incremental costs and effective rollout days to calculate the optional first-year simple ROI.
Put the assumption to the test.
A routing pilot compares your current plan with alternatives using representative orders, vehicles, travel data, and agreed operating rules. We confirm data fit, supported requirements, scope, and price before the comparison begins.
Start with one depot and known deliveries. Tell us about essential requirements such as delivery windows, driver hours, pickups, or multiple depots so we can assess the fit.